BY-LAWS OF PHILIPPINES SOCIETY OF PLUMBING ENGINEERS (PSPE), INC.
ARTICLE I – ORGANIZATION
Section 1 – Name: This non-stock non-profit corporation duly organized under the Laws of the Philippines shall be known as The Philippine Society of Plumbing Engineers (PSPE) Inc. and is hereinafter called the “SOCIETY”.
Section 2 – Purpose: The objectives of the Society shall be:
- To establish, register, and gain public acceptance of a society certification mark indicatory a specific degree of professional expertise.
- To further the interests of the members through the development of their technical expertise, and to enable them to perform the responsibilities of their positions.
- To promote in the research in the field of Plumbing Engineering, and to extend the body of professional knowledge and expertise.
- To improve the profession of plumbing engineering and thereby benefit the general public.
- To assist in solving professional problems among the engineering community as such problems affect the profession and the general public.
- To foster greater cooperation and understanding among the members of the society and the plumbing officials and other related professionals with whom they interact.
- To advance the general scientific interest and education of the plumbing engineering profession, to inculcate the desire for scientific advancement in the field among members of the society, and to provide appropriate recognition of significant accomplishment in this field.
- To facilitate the exchange of information throughout the professional practices and responsibility, statistical research governmental regulation, standards and / or certifications standardized methods of keeping book and records topics of interest to members.
- To encourage participation by members on such public interest bodies as code committee and standard committee
- To sponsor an engineering course of studies to college and universities and other institution.
Section 3 – By-laws: The society shall be governed by these By-Laws and any amendment thereto .Procedures not specifically mentioned herein shall be determined by resolution of the Board of Directors, provided such resolution does not conflict with these By-laws
Section 4 – Stationery: Official Stationery of the society shall be used only for its official business, and then only by its officers, directors, committee members, and of the secretariat.
ARTICLE 2 – MEMBERSHIP
Section 1 – Qualification: The society shall be open to any individual involved in the design, specification or drawing of plumbing systems, persons having special interest in such engineering designs, and any person engage in plumbing related works.
Section 2 – Membership Classifications: Members shall be assigned membership category. Categorization shall be assigned by the Society Vice-President, Membership, who shall make assignments based on the following classification criteria:
A.) FULL MEMBER: Seven (7) years of experience in plumbing engineering, a minimum of Five (5) years of which must have been in a position of responsibility for the design and/or construction of plumbing system. A minimum of five (5) years of experience in teaching in Plumbing Engineering and also a minimum of five (5) years experience in Plumbing Construction.
B.) ASSOCIATE MEMBERS: Any individual involved in the design of plumbing system or in plumbing engineering and not yet meet the requirements for full membership.
C.) AFFILIATE MEMBER: Membership in this category shall be open to any natural or juridical person(s) or entities involved in producing or marketing plumbing products who does not meet the qualifications or requirement for membership in any other grade.
D.) PRESIDENTIAL MEMBER: The outgoing President of the Society shall become a Presidential Member upon installation of a successor and shall retain all rights, privileges and responsibility of a full member.
E.) GOVERNMENTAL MEMBER: Anyone employed by the municipal, city, or state governments for one of the following reasons. a.) The checking and/or inspection of Plumbing plans and Plumbing installations; b.) The formulation of codes, rules, requirements and regulations pertaining to the planning, designing and installation of plumbing systems or any portion of the plumbing system; c.) The research and developing of plumbing system and design criteria.
EXCEPTION: Persons employed by municipal, city, or state governments for the purpose of designing and/or specifying plumbing systems shall be eligible for membership as Full Members or Associate Members provided they have fulfilled the experience required as outlined for each respective classification.
F.) SPECIAL MEMBER: Anyone employed by or doing business as a contractor or having special interest in plumbing design who does not meet any of the qualifications for membership in any other grade.
EXCEPTION: Persons employed by contractors for the exclusive purpose of designing and/or specifying plumbing systems shall be eligible for membership as Full Members or Associate Members, provided they have fulfilled the experience required as outlined for each respective classification.
G.) STUDENT MEMBER: Any individual attending a recognized university, college, vocational or technical trade school full time (12 credit hours per term, minimum) in a curriculum related to plumbing design.
H.) RETIRED MEMBER: Any retired member with ten (10) years of continuous membership in the society who has reached the age of sixty five (65) and is no longer active in the profession, Members in this category will not received Data Book Materials and shall pay substantially reduced annual dues.
I.) HONORARY MEMBER: The Society’s Board of Directors may recommend, upon its own initiative or when so requested by the two-thirds (2/3) majority vote of a chapter’s membership, Honorary Membership for anyone deemed worthy by action or contribution to the society or to the Plumbing Profession, such recommendation shall be ratified by a two-thirds (2/3) majority vote of delegate at the Society’s Convention, Proposed recommendations shall be presented to the delegates forty-five (45) days prior to the Society’s Convention.
J.) LIFE MEMBER: The Society’s Board of Directors, after nomination by a Chapter Board of Directors, may grant upon verification of retirement, Life Membership Status to any retired person who has been a Member in good standing continuously during the past ten (10) years and has demonstrated significant contributions to the Chapter and the Society. The Life Member shall also have reached the age of Sixty (60) years and no longer be active in the profession. All the rights and privileges of his/her membership shall also pertain to this membership category, except that Life Members shall not be required to pay annual dues and shall not receive Data Book Materials.
Section 3 – Rights, Privileges and Limitation: The rights and privileges of a member shall be personal and shall not be delegated or transferred. Any member may attend meetings participate in any and all discussions, or serve on any committee in any capacity except as specifically precluded hereinafter. All members who do not reside or work within a reasonable distance of an existing chapter shall be administratively regarded as at-large and not attached to any existing chapter. All rights, title and interest of a member in the society and its property, shall cease on the termination of the membership by death, resignation or otherwise and shall vest in the society.
Section 4 – Application: An application for membership in the society, who is within a reasonable distance of any existing chapter, shall submit written application to the nearest chapter on a term approved by the Board of Directors, upon request, such other information shall be furnished, written or oral, pertaining to membership qualification as may be requested by the chapter or the Society’s Officers. An applicant who does not reside or work within a reasonable distance of any existing chapter shall submit written application to the Society’s Office on a form approved by the Board of Directors. Application shall be submitted together with full dues payment and application fee.
Section 5 – Admission: Upon approval of the application by the Society’s Vice President, Membership, the Vice President, Membership will submit the name of the applicant to the office of the Society who, in turn, will notify the application of election to membership. The applicant shall be enrolled as a member of the Society upon payment of first year dues. Membership ID card shall be issued bearing the name of the chapter, or member at-large status.
Section 6 – Withdrawal: A member in good standing may request and receive a withdrawal from the Society provided that the request for withdrawal is submitted in writing to the Board of Directors, provided further the member’s dues are currently paid and there is no other indebtedness to the society.
Section 7 – Non-Payment of Dues: Membership of any member category who shall fail to pay the annual dues after being duly notified by the society shall expire after a lapse of three (3) months subsequent to the date that dues become due, and all membership privileges shall thereupon cease.
Section 8 – Reinstatement: An expired or withdrawn membership maybe reinstated including original membership number, by the Society’s Board of Directors at anytime if all the membership dues are paid in full from and after the date of expiration.
Section 9 – Removal: The Society Board of Directors may, by a two-thirds (2/3) vote of all the members thereof, censure, suspend or expel any member for misconduct or for actions not in the best interest of the Society after preferment of charges, thirty (30) days written notice of hearing sent by registered mail and an adequate opportunity to be heard before the Board of Directors or a committee of one or more members designated by the Board of Directors. Preferment of charge may be initiated by a Chapter’s Board of Directors.
Section 10 – Transferring: A member in good standing may transfer from one chapter to another by making written request to the society Vice President, Membership.
Section 11 – Advancement: When a member wishes to charge their membership grade classification, completion of the Application for Advancement as required.
ARTICLE 3 – FEES AND DUES
The Association shall levy the following Fees and Dues upon any type and/or classification of Membership to wit:
Section 1 – Membership Classification
|MEMBERSHIP CLASSIFICATION||MEMBERSHIP FEE||ANNUAL DUES|
|a. Full Member||P 1,500.00||P 1,000.00|
|B. Associate Member||P 1,500.00||P 1,000.00|
|C. Affiliate Member||P 20,000.00||P 5,000.00|
|D. Presidential Member||P 1,500.00||P 1,000.00|
|E. Governmental Member||P 1,500.00||P 1,000.00|
|F. Special Member||P 1,500.00||P 1,000.00|
|G. Student Member||P 1,500.00||P 500.00|
|H. Retired Member||P 1,500.00||Exempted|
|I. Honorary Member||P 1,500.00||Exempted|
|J. Life Member||P 5,000.00||Exempted|
Section 2 – First time membership fee and annual dues shall be deposited to the Society’s National Treasury. The succeeding payment of annual dues shall be collected and shared by the Regional/Chapter and National Society, as follows:
Seventy Percent (70%) shall be collected by the National
Thirty Percent (30%) shall be collected by the Regional or Chapter.
Section 3 – Payment of Dues. Dues shall be submitted to the society on or before each members anniversary date (defined to be the date the member was accepted into the society) for deposit in the Society’s account.
Section 4 – Disbursements. At the end of each financial quarter, the Treasurer shall forward to each Chapter 30% of all funds received from dues of members attached to that Region and/or Chapter Dues of members not attached to any existing Chapter shall be totally disbursed to the Society’s Treasury.
ARTICLE 4 – NATIONAL CONVENTION
Section 1 – Time. A minimum of once in a year a convention of delegates shall be held. The exact date and time of the business meeting shall be on the 2nd Friday and Saturday of the month of February.
Section 2 – Place and Notification. The place for the national convention shall be chosen by the Society’s Board of Directors. At least the Board of Directors shall be required to give a minimum notice of 180 days to the membership, chapter officers and elected delegates upon the need for as supplemental PSPE business meeting The Board shall be required to communicate annually to the membership the schedule of future convention locations.
Section 3 – Purpose. The major purpose of the convention shall be to hold PSPE Business Meeting whereby the official business of the society shall be conducted, to elect Directors and Officers, Conduct lawful business as may be brought before the elected delegates and to act a proposed amendment to these By-Laws.
Section 4 – Business. All questions of business conducted by the Board of Directors a any PSPE business meeting shall be decided by a majority of the delegates qualified to vote and present at said meetings.
Section 5 – Voting. Voting for officers shall be by secret written ballot except in such case where there is but one candidate for an office, that office may be elected by acclamation. All other business shall be voted upon in accordance with standard parliamentary procedures.
Section 6 – Selection of Delegates. All delegates shall be Members in good standing. Each chapter shall be represented at the convention by the number of delegates. Delegates should consist of the Chapter’s Officers or Members. Term of office for Delegates shall expire upon next election of Delegates. Delegates may not vote by proxy. Delegates may be removed from office by two-thirds (2/3) vote of the chapter Membership. The number of delegates of each chapter shall be determined by the number of Full and Associate Member, in good standing in the chapter. In addition to the above delegates, Presidential Members, Region Chairmen and one member of the Board of Directors of the PSPE Research Foundation, shall be entitled to attend the convention and vote and speak on all items as delegates at-large. Any member without a chapter affiliation shall have the right to vote for a delegate to the society convention through the chapter nearest his place of residence or work place, either by attending said election or written ballot, provided they shall notify said chapter of their intent to vote at its election of Delegates not later than July 1st of any convention year. Any such member not affiliated with a chapter may also notify society Headquarters by July 1st of any convention year and shall thereupon be assigned by the society to the chapter nearest their place of residence or workplace, following which they shall have the right to vote at the subsequent election of Delegates held by such chapter.
Section 7 – Voting Power. Each chapter delegate shall have one (1) vote; each member of the Board of Directors shall have one (1) vote; each Presidential Member shall have one (1) vote; and each Region Chairman shall have one (1) vote, except the President or the presiding officer who shall only vote in case of a tie.
Section 8 – Quorum. A quorum to do business shall consist of a minimum of 25% of the total number of Delegates.
Section 9 – Finance. The Board of Directors shall establish the official delegate travel related allowance, and inform the chapters, not later than Sixty (60) days prior to PSPE business meeting. The Board of Directors will approve the delegate allowance, with the exception of the delegate representing the Research Foundation, and operating expenses of the convention and the Board of Directors shall be paid out of the treasury. The amount of convention expenses of the delegates to be borne by the Chapters, shall be determined and paid for by the Chapter represented by said members. For a chapter to be eligible for the receipt of the delegate allowance, delegates shall attend and participate in all official delegate meeting and gatherings (e.g., a meeting or gathering that incorporates an attendance verification procedure such as a roll call). The amount of the delegate allowance to be paid to a chapter for an individual delegate shall be reduced in a proportionate amount to the number of absences of the delegate to the total number of official delegate meetings and gatherings and deducted from the Chapter’s next dues rebates disbursement. However, in cases of extenuating circumstances, a delegate or chapter may make application to the Society Board of Directors for a special exception and appropriate Board action.
Section 10 – Business Meeting Minutes. The Society Board of Directors shall approve the minutes of PSPE meeting and shall issue a copy to each chapter within 90 days after the closing of the business meeting.
ARTICLE 5 – OFFICERS
Section 1 – Officers. The Officers of the Society shall be:
- Vice President, Technical
- Vice President, Education
- Vice President, Legislative
- Vice President, Membership
Section 2 – Election and Term of Office. Officers shall be elected at the convention for a term of two (2) years. Each officer shall hold office until a successor shall be installed or until the officer shall resign or shall be removed or otherwise disqualified to serve. All candidates for office shall be required to complete and submit application indicating candidate’s interest; a statement of inclinations interest and affiliations; and a complete a biographical record. Officers shall take office immediately upon installation following election. No President shall serve more than two terms consecutively.
Section 3 – Recall, Removal or Resignation. An elective officer shall be deemed to be disqualified and shall be removed from office for conviction of a felony or declaration of incompetency by an order of court or for ceasing to be an active member or for physical infirmity which makes it impossible to continue to discharge the duties as an officer. Any elective officer shall be subject to recall for conduct unbecoming an elective officer. A petition for the recall of any elective officer shall be signed by not less than fifteen percent (15%) of the total active membership in good standing (excluding student) and shall be presented to the Board of Directors. A hearing shall then be held before the Board of Directors at least fifteen (15) days after written notification to all parties, and to sustain the recall a vote of two-thirds (2/3) of the full Board of Directors shall be necessary. If the official is recalled, an election shall follow and at such election the recalled official shall be automatically become a candidate for self-succession. An official may resign at any time by giving written notice to the Board of Directors. Appointed officers are subject to removal from office with or without came by a majority vote of the Board of Directors.
Section 4 – Vacancies. A vacancy occurring in the office of the President shall be filled by the succession thereto of the next elective officer in line as herein stated. A vacancy occurring in the other elective officer may be filled by Presidential appointment, with Board approval, for the remainder of the unexpired term.
Section 5 – Duties of the Officers.
a.) President – It shall be the duty of the President to preside at all conventions; to call all special meetings of the Board of Directors, and to serve as a chairman of the Board of Directors; to administer the affairs of the society in conformity with these By-Laws; to appoint all committees not otherwise provided for and to serve as ex-official member of such committees except the Nominating Committee; and to perform such other duties as their office may require. The President shall submit the proposed budget for the next fiscal year to the Board of Directors on or before October 1 of the current fiscal year. The approved budget shall be used by the Treasurer and the Board for allocation of funds for the appropriate fiscal year.
b.) Vice President, Technical – In the absence of the President, the Vice President, Technical shall perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions of the President. The Vice President, Technical shall also be responsible for planning, organizing and directing the technical activities of the society.
c.) Vice President, Education – The Vice President, Education shall be responsible for educational and professional development programs of the society.
d.) Vice President, Membership – shall be responsible for recruiting new members, approving new member applications, planning all membership activities, and maintaining a file on Society members.
f.) Secretary – shall be responsible for keeping minutes of the convention and Board of Directors meetings and all intra-society correspondence. This officer shall be responsible for notifying each member of the Board of Directors and/or chapter, by mail of all meetings or official activities at least seven (7) days prior thereto, setting forth therein, the time, place and program. He/She shall distribute to each Board Member Copies of the Minutes of all Board Meetings including all reports made to the Board within fifteen (15) days following each Board Meeting, if the need arises, he/she shall keep the seal of the society and affix such seal to any paper or instrument requiring the same. He/She shall have the custody of the corresponding files and all other documents that are to be kept by the Treasurer. Shall responsible also in keeping and maintaining the Roster of Membership of 201 files. He/She shall perform all such other duties and responsibilities as the Board of Directors may from time to time assign to him/her.
g.) Treasurer – Treasurer shall have the charge of the funds, receipts and disbursements of the society. He/She shall keep all funds and other valuables in such bank or banks as the Board of Directors may designate. He/She shall keep and have charge of the books of accounts which shall be open for inspection by any members of the Board of Directors or the general membership, he/she always ready to present the financial condition of the society, and of all transactions made and entered by him/her. He/She shall also perform such other duties and functions as may be assigned to him/her from time to time by the Board of Directors.
h.) Auditor – He/She shall examine the financial records and transactions of the society and also perform such other duties and functions as be delegated to him/her by the Board of Directors.
i.) Public Relation Officer – The Public Relation Officer shall be responsible in advertisement and promotions of all plans and programs of the society. He/She shall be responsible in disseminating news and press releases to all members and prospective members of the society. Undertake activities that would generate public interest and favorable appreciations to all concerned.
ARTICLE 6 – BOARD OF DIRECTORS
Section 1 – Members: The Board of Directors shall consist of the six (6) elected officers elected.
Section 2 – Meetings: The Board of Directors shall meet on a written notice at least once a month and shall require that each Board Member be present at the designated location. The meeting place shall be designated by resolution of the Board of Directors or the President. Special meetings may be called by a majority of the Board of Directors. Special meetings of the Board Directors shall not require that all Board Members be present at a designated meeting location. Special meetings may hold utilizing telecommunications, electronic or other technologies designed for group participation. Special meeting shall be subject to all requirements of a regular Board Meeting including maintaining of Official minutes.
Section 3 – Purpose: Subject to limitations of these By-Laws and the Corporation Law in the countries, the Board of Directors shall have charge of all business affairs and shall consider all matters concerning the welfare of this society.
Section 4 – Quorum: Two-thirds (2/3) of the Directors shall constitute a quorum necessary for the transaction of business. Members unable o attend the meeting may designate any other Board member to present material to the Board for consideration and of necessary for a quorum, a vote may be obtained by the use of telecommunications, electronics or other technologies designed for group participation.
Section 5 – Agenda: The subject matter and detailed agenda for regular Board Meetings shall be mailed or delivered by telecommunications or electronic means to all Directors fourteen (14) days prior to said meeting. The subject matter and detailed agenda for Special Board Meetings shall be mailed or delivered by telecommunications or electronic means to all Directors not later than five (5) days prior to said meeting.
Section 6 – Appointments: The Board of Directors may authorize the appointment or employment of such persons as the business of the society may require each of whom shall function for such period, have such authority and perform such duties as are provided by these By-Laws and as the Board of Directors may from time to time determine and direct.
ARTICLE 7 – EXECUTIVE DIRECTOR
Section 1 – Employment and Functions: The Executive Director shall be retained by the Board of Directors, who shall have a fix salary, term of employment and other conditions. The Board of Directors may remove the Executive Director from office by a vote of two-thirds (2/3) of he Board. The Executive Director shall employ all such professional and clerical staff necessary to carry out the business affairs of the society, as authorized by the Board of Directors.
Section 2 – Official Agent: The Executive Director shall be the official agent of the society, and shall have authority to distribute funds from the society within limitations as the Board of Directors may establish.
ARTICLE 8 – INDEMNIFICATION
Section 1 – Indemnification: Each persons who is a director officer or employee of the society at the effective date of this amendment; or who prior thereto has been or subsequent thereto shall be, such a director, officer or employee shall be indemnified by the society against liabilities incurred as a result of and expenses (including attorney’s fees) reasonably sustained in the defense, or in the compromise or settlement of any civil, criminal or other action, suit, or proceedings, by or in behalf of whom so ever brought, to which such person may be a party or in which they may otherwise be involved by reason or their being or having been a director, officer or employee of the society, provided, however, that:
a.) in the event of final adjudication of such action, suit or proceeding, such person shall not be adjudged liable for negligence or misconduct in the performance of duty or, it so adjudged, the court shall find, upon submission of the question to it, that such negligence or misconduct did not relate the matters of sufficient consequence to warrant the withholding of the indemnity herein provided; or
b.) in the event that such action, suit, proceeding is compromised or settled before final adjudication thereof, independent counsel shall find either that such person acted without negligence and that their action did not constitute misconduct in the performance of the duty or that any negligence or consequence to warrant the withholding of the indemnity provided herein.
Section 2 – Rightful Heirs: The foregoing rights of indemnification shall, in the case of the death of a director, officer or employee, inure to the benefit of their heirs and their estate.
ARTICLE 9 – REGIONAL ORGANIZATION
Section 1 – Regional Areas: The geographic area of the society shall be in accordance with the existing Regions as bee defined by the government.
Section 2 – Regional Meetings: Each region shall hold a Regional Meeting at least every quarter of a year. The Regional Meeting shall be attended by the Regional Director, the Regional Chairman and the Chapter Representative from each chapter in the region. Each Chapter Representative should be chapter President, but any Full Member designated by the Chapter Board may be the Representative. The representative’s reasonable travel expenses should be paid by the chapter. The Regional Meeting shall be chaired by the Region Chairman. In the absence of the Region Chairman, he representatives present and voting shall select, from heir number, a chairman pro tem pore to conduct said meeting. Action shall be taken by vote. Each chapter shall have one (1) vote, and the Region Chairman shall have one (1) vote, except when chairing the meeting, when they shall vote only in the event of a tie vote.
Section 3 – Joint Regional Meetings: There shall a joint Regional Meeting every year at the convention. This meeting shall be chaired by the Society President, and held for the purpose of amending the Chapter Operation Manual. Each chapter shall have a chapter representative. Action shall be taken in accordance with procedures specified in Section 2.
Section 4 – Region Chairman: Each region shall elect a Region chairman at the meeting held following the convention, for a two (2) year term. Any Full Members shall be elected Region Chairman. Region Chairman shall represent their region at the Society Convention and have Full Delegate status. The Region Chairman shall be subject to all conditions as listed under Article 5. The term of office of the Region Chairman shall commence immediately following the Regional Meeting at which they were elected.
Section 5 – Recall, Removal or Resignation of Region Chairman: The Region Chairman shall be deemed to be disqualified and shall be removed from the office for conviction of a felony, or declaration of incompetency by an order of court, or ceasing to be an active member of the society, or for a physical infirmity which makes it impossible to continue to discharge the duties of the office. The Region Chairman shall be subject to recall for conduct unbecoming an elective officer. Any Chapter President within the Region in question, having reason to suspect a Region Chairman of conduct detrimental to the stated purposes and goals of the society, may file a petition, signed by at least two-thirds (2/3) of the Region Chairman, with the Society’s Board of Directors specifically stating all charges against said party. Upon receipt of this petition, the Society’s Board of Directors will take immediate action to determine the validity of the charges and then take such action as deemed necessary within the framework of the PSPE By-Laws. A hearing shall be held before the Society’s Board of Directors at least fifteen (15) days after written notification to all parties. A vote of two-thirds (2/3) of the Full Board of Directors shall be necessary. The Region Chairman may resign at any time by giving written notice to the Society’s Board of Directors. Upon removal or resignation of the Region Chairman, the Society President shall appoint a replacement for the Region Chairman to complete the unexpired term of office. At the next scheduled Region Meeting, a new Region Chairman shall be elected by Region Presidents. A recalled Region Chairman shall automatically become a candidate for re-election.
ARTICLE 10 – COMMITTEES
Section 1 – General: Committees of the Society shall consist of standing committees and special committees.
Section 2 – Appointment: Unless otherwise provided herewith the President shall appoint committee chairmen or create special committees. The President shall also appoint a parliamentarian and an editor of the official Journal of the Society. All committee appointments shall be published in the Society’s Publication within one hundred (100) days after the close of the convention.
Section 3 – Consultants: The President may appoint any person or persons to serve in a consulting capacity to any standing or special committee. Any fees or expense reimbursement must be specifically authorized in advance by the Board.
Section 4 – Qualifications: The Board of Directors shall prescribe the qualifications and approve the members of all standing committees.
Section 5 – Standing Committees: The standing committees shall meet as often as practical and shall be as follows:
Technical and Research Education
Legislative Long Range Planning
Convention and Exposition Financial
Technical Symposium Nominating
Plumbing Engineering CPD Certification and
Design Handbook Recertification
The President from time to time appoints other, special committees as may be necessary.
Section 6 – Technical and Research: The Technical and Research Committee shall formulate a program to advance the technical skills, qualifications and proficiencies of the members of the society and provide for appropriate research in the field of plumbing engineering. The Technical and Research Committee shall form the basics of the Data Book Committee. It shall assist the Society’s periodical publication editors in the preparation and assimilation of materials, it shall work to initiate research projects aimed at improving the science of plumbing.
Section 7 Legislative: The legislative committee shall assemble information and material to be used to clarify or resolve matters pertaining to codes, ordinances or legislation. The Legislative Committee shall provide its advisory services to chapters, other associations or government agencies involved in writing or enacting codes and legislation.
Section 8 – Membership: The Membership Committee shall aid the chapters in the retention and recruiting of new members. The committee shall review and comment on all retention and recruitment materials to be used by the society, shall help plan local, regional and national membership recruitment drives; and shall be responsible for the preparation and maintenance of a chapter membership retention and recruitment program.
Section 9 – Convention and Exposition: The Convention and Exposition Committee shall be responsible for planning the Society’s Convention and Coordinating Convention and the Engineered Plumbing Exposition.
Section 10 – Technical Symposium: The Technical Symposium Committee shall be responsible for planning and coordinating the Society’s Technical Symposium.
Section 11 – Data Book: The Data Book Committee shall be responsible for coordinating the material to be published in the Data Book.
Section 12 – Education: The Education Committee shall include members representing each Region and shall formulate a curriculum and other educational program of the society.
Section 13 – Long Range Planning: The Long Range Planning Committee shall make the necessary studies to prepare for , and recommend to the Board of Directors, long range planning on the aims and activities of the Society which in the opinion of the committee would affect the future welfare and growth of the Society.
Section 14 – By-Laws: The By-Laws Committee shall consist of full members representing each Region and shall be responsible for review of the By-Laws of the Society and proposed charges to the Board.
Section 15 – Finance: The Finance Committee shall recommend fiscal policy, preparation of annual budget establish investment objectives and perform long range fiscal planning.
Section 16 – Nominating: The Nominating Committee shall consist of the chair, who shall be the immediate past president or the most immediate past president available, willing and able to serve, and seven (7) additional members two (2) of whom shall be appointed by the President with the majority approval of the Board of Directors and shall be representative of the membership type distribution of the society members and the remainder shall be elected by the Chapter Presidents or their official representatives, at the first chapter President Region Meeting subsequent to the convention. All committee members shall, with the exception of an at-large representative and an affiliate representative, have experience as; a member of PSPE Chapter Board of Directors or the PSPE Board of Directors or as a region chair or other significant society leadership position. The committee shall serve for a period of two years. For all board officers the committee shall be responsible for providing recommended officers for presentation to the membership and for election as officers by the delegates.
The Nominating Committee shall oversee the preparation and submittal of the material for each individual chosen, shall attest to the accuracy of the information provided, and shall prepare a summary biography for distribution to the membership and the delegates not later than sixty (60) days prior to the date of election.
Nothing in this by-laws shall exclude additional candidates being nominated from the floor or petitioning the committee for inclusion as a candidate. All nominating from the floor a second and a positive vote to include the candidate of at least 25 delegates; written petitions for inclusion on the official candidate ballot shall require a minimum of fifty (50) full or associate member signatures.
Members of the Nominating Committee shall not be permitted to be candidates for office to the Board of Directors.
The reasonable travel expenses of the Representative to the Nominating Committee shall be borne by the Society.
Section 17 – CPD Recertification and Certification: The CPD Certification and Recertification Committee shall be responsible for overseeing all activities and events related to the Society’s’ Certified in Plumbing Design Program and designation.
Section 18 – Reports: All standing and Special committee’s shall submit to the Board of Directors annual reports of their activities and shall submit progress reports at their times on request of the President.
Section 19 – Proceedings: Each committee’s actions, proceedings, findings, conclusions and reports shall be subject to the direction and review of the Board of Directors, and the Board of Directors may take such steps, or see that such steps are taken by the committees as may be appropriate to comply with the By-Laws and to make effective any resolution adopted by the Society, or any resolution, rule or directive of the Board of Directors.
Section 20 – Distribution: Each committees report shall be printed and a copy of each report shall be given at the convention to each delegate and, as requested, to each member in good standing.
ARTICLE 11 – BANKING AND DISBURSEMENT
Section 1 – Banking: All funds shall be regularly deposited in the name of the Society in a recognized bank.
Section 2 – Disbursement: The Board of Directors shall authorize expenditures of the Society which shall be paid by check and all checks must be signed by the Treasurer and the President, except that in event two (2) of the above signatures cannot be obtained due to illness or protracted absence for a period of at least thirty (30) days, any two (2) of the remaining members of the Board of Directors may sign. The Board of Directors may establish an office account, from which the Executive Director shall disburse funds necessary for the normal operation of the Society.
Section 3 – Contracts, How Executed: Any and all contracts which may be executed in the name of the Society shall be in such form as is consistent with law and with the Articles of Incorporation, and shall be authorized by the Board of Directors.
All contracts authorized by the Board and its representative shall be signed by the President, or in their absence, by the Vice President, Technical and by the Secretary/Treasurer.
Section 4 – Compensation: The Board of Directors, as such, shall not receive salaries or wages for their services, provided, however that nothing herein contained shall be construed to preclude reimbursement of any officer or committee member for any necessary expense incurred on behalf of the Society when first authorized by the Board of Directors.
Section 5 – Compensation of others: The Board of Directors is hereby empowered to disburse such fund and may be deemed necessary to compensate personnel for services rendered on behalf of the Society.
ARTICLE 12 – FINANCES
Section 1 – Accounting Period: The fiscal year and accounting period for the Society shall end on December 31 of each year.
Section 2 – Audit: The Treasurer shall cause to be prepared for each fiscal year a complete report of the books and records. The reports shall be reviewed by a Certified Public Accountant (CPA), and Submitted to the chapters by the following March.
An audited report, prepared by a Certified Public Accountant, shall be submitted to the Board of Directors, and reported to the Delegates at each convention, and a summary report shall be prepared for the membership.
Section 3 – Inspection of Books: Each member of the Society shall have the right to inspect any and all books of the Society in accordance with the corporation Code of the Philippines.
ARTICLE 13 – SOCIETY PUBLICATIONS
Section 1 – Society Publications: The Board of Directors shall oversee the publication of the Society’s Periodical publications. All expenses incurred as well as profits made by the sale of advertising in this, or any other publication, shall belong to the Society.
Section 2 – Chapter Publications: Each chapter is authorized to publish a chapter publication to be known as the PSPE NEWS. All publications disseminated by the chapter shall state clearly and conspicuously on the front page thereof the following. “Chapters are not authorized to speak for the Society”. Expenses for this publication shall be paid by the chapter.
ARTICLE 14 – CHAPTERS
Section 1 – Petition for Chapter: Charters shall be granted only on a formal petition of fifteen (15) full members or Associate Members in one locality who have been affiliated with the Society for at least three (3) months and have at least three (3) monthly meetings prior to submitting an application to the Society office.
Section 2 – Action of Petitions: The Society Office shall, upon receipt of the petition for a charter with the information as above described, notify the Board of Directors that the Petitioning members have complied with the prerequisites for charter, the Board of Directors will then act upon the petition.
Section 3 – Issuance of Chapter Charter: The President or another member of the Board shall officiate at the presentation of the charter.
Section 4 – Chapter Category: Each chapter shall, at the time it is chartered, designate its chapter category in accordance with the By-law schedule. A chapter may change its chapter category only at the time of the Election of officers. The new Chapter Category determination must be submitted as part of the Chapter’s Annual Report in accordance with the Chapter Operations Manual.
Section 5 – Chapter Officers: Each chapter, in accordance to its designated chapter category, shall be required to have the minimum number of Chapter officers, with the requisite membership qualifications, as specified in By-law.
Section 6 – Renewal of Chapter’s Charter: The Board of Directors shall grant a renewal of charter to each chapter that furnishes a satisfactory Annual Report of its activities, membership and Finances to the Society, Annual Report shall be considered satisfactory upon review, approval and acceptance by the Board of Directors. Chapters shall be required to submit Annual Report at the Regional Meeting, nut in no event later than thirty (30) days after the close of the Society’s fiscal year. Board of Directors approval of a chapter’s Annual Report shall be required for a chapter to receive a dues rebate, send delegates to PSPE Convention or otherwise be considered in good standing and able to received society benefits and participate in Society activities.
Section 7 – Modification of the Chapter Operations Manual: Proposed changes to the Chapter Operations Manual shall be presented to the chapters for consideration at the next joint Regional Meeting, and shall be submitted to the Society Office in typewritten form not later than ninety (90) days prior to the Joint Regional Meetings. The Society Office shall submit same to the Chapters within thirty (30) days of receipt of proposal, Approval by Two-thirds (2/3) of all Chapter Representatives shall be required for enactment. All approval changes shall be distributed by the Board of Directors with the next set of revisions to the PSPE Policy & Operations Manual.
Section 8 – Chapter Termination: Chapter properties and funds shall automatically revert to Society ownership in the event said chapter shall, for any reason, ease to function.
Section 9 – Satellites Chapter: Satellites may be sponsored for formation by existing chapters. Satellites will be recognized only after solicitations to the Society Office by the sponsoring chapter or after the submission of a formal petition for formation by eight (8) or more full or associate members in one locality who have been members of the Society for at least three (3) months. Satellites shall be under the jurisdiction of a chartered chapter. All representation to the Society for the Satellites shall be provided by and through the sponsoring chapter.
Section 10 – Actions of Petitions: The Society Office, upon receipt of the Petition for Formation of a Satellite with the information described above, shall notify the Society Board of Directors of the petition for formation. The Society Board of Directors will then act upon the petition.
Section 11 – Sponsoring Chapter: The Sponsoring Chapter of a Satellite shall, as a part of its Annual Report, Submit a detailed report of the Satellite’s activities, including meetings, membership and financial information.
Section 12 – Composition of Satellite Members: The Satellite shall consist of eight (8) members of PSPE. There shall be a minimum of three (3) officers, consisting of a President, Vice President, Legislative, a Vice President, Technical / Vice President, Membership and a Treasurer / Secretary. The first two (2) officers shall be full members and the third officer may be of any membership classification.
ARTICLE 15 – CORPORATE SEAL
Section 1 – Form: The corporate seal of the association shall be in such form and the Board of Directors may determine the design of such seal.
ARTICLE 16 – BY-LAWS OF THE PSPE COLLEGE OF FELLOWS
Section 1 – Name: There is hereby organized the College of Fellows of the Philippine Society of Plumbing Engineers of the Philippines (PSPE) Inc., shall referred as the College of Fellows of the Association.
Section 2 – Composition: All corporate members elevated to the Fellows PSPE, shall compose the College of Fellows.
Section 3 – Purpose: The College shall act primarily as permanent consultative and advisory group of the PSPE National Board of Directors. It shall promote the objective of the PSPE and shall assist in the realization of its goals. It shall also advance the interests of the PSPE and shall contribute its share in the programs and activities of the General Membership, work unselfishly for the advancement of Plumbing profession.
ARTICLE 17 – OFFICERS AND JURY OF FELLOWS, DUTIES & TERMS
Section 1 The Officers of the College of Fellows are: the Chancellor, the Vice-Chancellor, the Scribe, the Bursar and the Immediate-Past Chancellor.
Section 2 The duties and terms of office of the Officers of the College of Fellows are as follows:
- The CHANCELLOR shall be the Presiding Officer of the College in all its functions, meetings and conferences. He shall serve the office for a term of one (1) year, and maybe reelected for another term, but in no case shall serve for more than two (2) consecutive terms in the same office.
- The VICE CHANCELLOR shall perform the duties of the Chancellor whenever the latter is absent of incapacitated to serve. He shall serve for a period on one (1) term in office and maybe reelected for another term, but in no case shall serve for more than two (2) consecutive years in the same position.
- The SCRIBE shall record or supervise the proper recording of all minutes and proceedings of the College in all official meetings and functions of the College: furnishing copies thereof to all NAMPAP Board of Directors.
- The BURSAR shall take charge of all disbursements and accounting of all money matters from whatever source of the College. He shall serve for a period of one (1) year and maybe reelected for another term in office, but in no case shall he/she serve from more than two (2) consecutive terms in the same office.
- The IMMEDIATE PAST – CHANCELLOR shall become automatically the 5th officer to provide continuity and assist in policy making and shall hold over in case the incumbent Chancellor is reelected. He shall serve also as the Chairman of the Awards Committee of the College. In the event that he shall be elected to another position in the College, there will be an election from among the past Chancellors by the College of Fellows.
Section 3 The Officers of the College shall constitute themselves into an Executive Committee (EXECOM), which shall be responsible for the conduct of all Administrative Affairs of the College. They shall render an annual report to the College membership for their approval at every Annual Convention of PSPE.
Section 4 The EXECOM of the College shall constitute the Jury of Fellows. There shall be other three (3) fellows who are past Chancellors of Vice Chancellors, elected by the College during the Convocation. The Jury as a whole shall verify and evaluate the qualifications of all Nominees to be elevated to Fellow. They shall be guided by criteria, prepared by themselves, for the rating of services and contributions to the College.
The jury, by secretes balloting, make recommendations of Nominees for conferment to Fellow for the approval of the National Board of PSPE.
Section 5 No incumbent member of the National board may be elected as office of the College or as a Jury of Fellows.
Section 6 After a lapse of one (1) year, after serving his/her two (2) year consecutive terms, and officer of the Jury may be qualified to run again for any position in the panel of Jury.
Section 7 In the event an elected officer cannot serve his term, the remaining officers (EXECOM), shall elect from among the College, to serve the unexpired term of the vacating officer.
ARTICLE 18 – CONVOCATIONS
Section 1 The Executive Committee (EXECOM) will schedule the College of Fellows to hold Convocation annually in conjunction with and at the site of the Annual Convention of the PSPE.
Section 2 The jury may call the College to other convocations, meetings or conferences as the need arises.
Section 3 The Notices must be sent to and acknowledged by the members at least fifteen (15) days prior to the date of convocation.
Section 4 During convocation of the College, all Fellow Members are to wear their medallion for the solemn occasion.
Section 1 – Funds: The funds of the association shall be derived from admission fees, annual dues and special assessments of members, gifts, or donations.
Section 2 – Fees and Dues: Every member of the association shall, in addition to the membership fee pay dues and/or assessments that may be imposed by the association from time to time.
Section 3 – Donations and Solicitations: The EXECOM may accept solicitations, donations, bequeaths and other contributions for the college in administering its affairs and its projects from the members of the College only.
Section 4 – Disbursements: Withdrawal from the funds of the association, whether by check or any other instruments shall be signed by the Treasurer and countersigned by the President. If necessary, the Board of Trustees may designate other signatories.
Section 5 – Fiscal Year: The Fiscal year of the association shall be from January 1st to December 31st of each year.
Section 1 Any EXECOM may accept solicitations, donations, bequeath and other contributions for the college in administering its affairs and its projects from the members of the College only.
Section 2 Any corporate member, in order to qualify for nominations to fellows, must have been in good standing for at least ten (10) continuous years at the time of his nomination.
Section 3 All past National President shall automatically qualify for Fellows provided he/she is in good standing at the time of his/her nomination.
Section 4 Nomination to fellows shall be made through a written endorsement by at least twenty (20) corporate members in good standing belonging to the same district signing as Nominators, or by a group at least ten (10) Fellows in good standing, excluding members of the Jury.
Section 5 The Nomination papers shall be submitted to the Chair of the Committee on Awards. The Committee shall process the nomination papers on the basic requirements. The Nomination papers shall then be sent to the Chancellor of the College.
Section 6 No incumbent PSPE Director may endorse a nominee nor be nominated to the College during his term as Director.
Section 7 Investitures shall be held in a fitting ceremony preferably during the Annual Convention of PSPE.
Section 8 Upon elevation, a fellow shall be awarded a diploma and medallion evidencing his acceptance to the Membership to the College. As a mark of distinction and honor, a fellow has the privilege to use the title or initials FPSPE, or FELLOW PSPE after his name and wear his medallion during formal and social functions of the college or PSPE. It is encouraged that he/she wear his medallion with dignity, honor and respect, and only when he is in his/her formal attire.
ARTICLE 19 – ELECTIONS
Section 1 Only fellows of good standing and duly registered for the Annual Convention of PSPE in coordination with the Annual Convocation of the College, can vote and be voted upon.
Section 2 The Jury of Fellows shall appoint an Election Committee (COMELEC) of three (3) members from among the College, who shall accept nominations and conduct the affairs of the elections for the College and the Jury of Fellows.
Section 3 Secret Balloting shall conduct the elections. Winners are determined by simply majority of votes cast in their favor.
Section 4 Elections shall be collegial voting, with ten (10) Nominees open for election out of which the first highest seven (7) becomes candidates for electing among themselves the four (4) officers of the College: the Chancellor, the Vice-Chancellor, the Scribe and the Bursar, and the rest shall automatically become Directors-in-Waiting, who will assume their corresponding position upon any vacancy available in the EXECOM.
ARTICLE 20 – QUORUM
Section 1 The Annual Meeting of the PSPE, a majority of the College of Fellows in good standing constitutes a quorum, save and except in those cases where corporation law requires the affirmative vote of a greater proportion. In the regular and special meetings of the PSPE, quorum shall be established in accordance with the latest Robert’s Rules of Conduct/Order.
Section 2 In the meeting of the Panel of Jury, four (4) members present shall constitute a quorum.
ARTICLE 21 – ADOPTION AND AMENDMENTS
Section 1 – Adoption: All members and chapters shall affirm adherence to these By-laws.
Section 2 – Amendments: Every proposed alteration, amendment, or addition to the By-Laws must be submitted to the Society’s office in typewritten form at least one hundred twenty (120) days prior to the convention. The Society’s office shall submit the same to the membership forty five (45) days prior to the convention.
Any proposed By-Laws change may be amended from the floor for the purpose of clarification or elimination of conflict, if such amendment does not violate the spirit or intent of the proposed By-Laws amendment, such By-Laws amendment must be approved under the provisions of Section 3 hereof.
Section 3 – Mail Ballots or Other Suitable and Secure Voting Method: All By-law mail ballots shall be printed and posted by the Society Office and mailed to current selected delegates and shall include a special marked return envelope indicating the final return date and that the content are an official ballot and not to be opened.
In the event that an other suitable and secure voting method is to be used, preparation for the method shall be available for review and notice of method and access shall be communicated to current selected delegates. Within thirty (30) days of delegate notification, the alternative voting method shall become operational and all delegates so notified. Delegates shall have thirty (30) days to register their vote using the alternate suitable and secure voting method.
The Board shall select a By-Law Ballot Tabulation Committee consisting of a Chairperson and a minimum of five (5) members, all of whom shall be PSPE members in good standing representing each Region and/or other representation of the membership. The Chairperson of the Committee shall be the most immediate Past President available, willing and able to serve; additional committee members shall be named as representatives of membership constituencies. All ballot counting shall be conducted at the Society Office within fifteen (15) days of the published final ballot return date. The ballot results shall be distributed to all chapters within thirty (30) days to sixty (60) days of the tabulation of votes and the result published to the entire membership in the next society magazine or other appropriate communication to the Society Membership.
Section 4 – Voting: A quorum of delegates as specified in Article 4, Section 8 of these by-laws shall required for any votes at an PSPE business meeting. An affirmative votes of three-fourth (3/4) of the delegates present and voting at an PSPE business meeting of three-fourth (3/4) of the delegates voting and returning the mail ballot or voting by or other suitable and secure voting method, shall be necessary for the adoption of an amendment.
Section 5 – Preservation of Ballots: The ballots shall be prepared by the Board of Directors and turned over to the succeeding Board of Directors for distribution.
Section 6 – Local Option: Nothing in these Articles shall be construed to hinder the chapter from working arrangements for such items as meeting nights, meeting programs, social functions and other consideration of strictly local interest and concern, provided they do not nullify, negate or contravene any Article contained in these By-Laws, further provided the chapter shall assume financial responsibility for such arrangements.
Section 7 – Renumbering: The Board of Directors may, by two-thirds (2/3) vote, renumber existing Articles or Sections of these By-Laws, provided such renumbering does not in any way change the intent of these By-Law.
IN WITNESS WHEREOF, we, the undersigned members and directors present at said meeting and voting thereat in favor of the adoption of said by-laws, have hereunto subscribed our names this 3rd day of December 2007 at Sta. Mesa, Manila, Philippines.